Here at South Waikato District Council, the community is at the heart of our priorities because we are an integral part of it. Our district provides accessible living, educational choices, breathtaking scenery, and a community that takes pride in its warmth and friendliness.

Te āheinga: The opportunity

We are looking for a Senior Meeting Coordinator to support the delivery of effective and compliant meetings across our organisation. In this role, you will play a key part in our governance processes, ensuring meetings are well-planned, legally compliant and professionally documented. Your work will directly support transparent decision-making and enable our Council, committees and advisory groups to operate efficiently and effectively.

Nga Kawenga me nga Mahi: Responsibilities and Duties

The Senior Meeting Coordinator will:

• Schedule and coordinate meetings across the organisation.
• Prepare and distribute agendas, notices and supporting documents.
• Organise venues, equipment and catering.
• Take and distribute accurate minutes and action items.
• Maintain and file meeting records according to Council policies.
• Ensure compliance with policies, procedures and legislation.
• Coordinate live streaming of meetings where required.
• Support improvements to meeting processes and systems.

Full details of key responsibilities are available in the Position Description.

He kōrero mōu: About you

To be successful in this role, we are looking for someone with:

• Previous experience in local government or public service administration.
• Strong organisational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to navigate high-pressure environments calmly.
• Ability to maintain confidentiality and exercise good judgement.
• A flexible and adaptable approach.
• Proficiency in Microsoft Office and meeting management software.
• Knowledge of governance processes and relevant legislation.

Ngā āhuatanga kei a mātou: What we offer

Outside of work benefits, we also offer:

• Free flu vaccinations
• Subsidised skin-checks and eye tests
• Free parking
• Discounts at our leisure pool facilities
• Ongoing training and development
• And much more!

This is a full-time role based in Tokoroa. Check out what the mighty Waikato has to offer here https://swnz.co. We will be reviewing applications as they arrive.

If you have any questions, please email careers@southwaikato.govt.nz.

Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.

If you are viewing from Seek and would like to view the Position Description, please visit our careers site https://southwaikato.elmotalent.co.nz/careers/default/jobs.